How To Create a Team

We're excited that you're amplifying your impact as a volunteer by organizing a group to go together! As a "Team Captain," you can sign up some OR all of your team members for each project you are interested in. Through the Team Membership plan, your hours will be recorded individually and as a team. 

To get started, please follow the steps below. 

Step 1: Create a team

Go to the My Profile tab and click "Create a New Team." Enter your team members' names and contact information. 

Each person on the team must have either:

1. a unique email address OR
2. a phone number (phone number does NOT need to be unique)

The age of the volunteer must be included if the team member is a minor (we strongly suggest you include it for everyone).

Please note that if you are adding children to your team that are under the age of 13, you must use a parent or guardian's phone number and email address for their contact information. Under the Children's Online Privacy Protection Act we are unable to create unique accounts with email addresses for children under the age of 13.

It's best to include an email address for all team members so that they can verify their team membership. They will be invited to create their own individual account within our system so that they can receive confirmation emails, project reminders, and have their service hours recorded.

If a member of your team does not have an email, it is your responsibility for getting the project information to them as they will not receive any communication from HandsOn San Diego.

Step 2: Assign Roles

Assign a member of your family as the team captain by checking the box next to their name in the Team Captain column. The team captain is the member who will oversee the team's coordination and participation in the projects. They will have the access to sign up members of their team for projects. It is best not to have more than two captains.

Step 3: Search for Opportunities

Use our search feature or browse our volunteer opportunity calendar to find a project that has the appropriate number of spaces and age requirements available for your team. 

We recommend entering the age of the youngest child that will be attending in the "Age of Volunteer" field when searching. 

Step 4: Sign Up As a Team

When you find an opportunity that your group is interested in, make sure to click "sign up as a team" (not the blue Sign Up button) to indicate that you'll be signing up with members of your team. 

Step 5: Select Your Team Members

Select your team then check the boxes next to the names of your team members that will be attending the project. Every person who plans to attend the project, including YOUTH, must be signed up for the project.

Step 6: Confirm Your Registration

Now you're all set! Make sure to check your email for registration confirmations and reminders for your event. Please email info@handsonsandiego.org if you have any questions. Anyone under the age of 18 must bring a Minor Consent Waiver signed by their parent or guardian with them to every project or they will not be able to participate. Some projects have their own minor consent forms as well. If so, the form will be linked in the Volunteer Opportunity description and you will need to bring a signed copy of that form as well. 

Note: Due to a high number of volunteers who sign-up for a project but do not attend, we have a "No-Show Policy." After 3 no-shows without reasonable excuses, your account will be deactivated and you will no longer be able to volunteer using our site and calendar feature. No-shows not only hurt our nonprofit partners who may not be able to accomplish a crucial part of their mission, but also our Volunteer Leaders who put so much effort into ensuring a well-managed project, and our work alleviating the stress of volunteer recruitment from our nonprofit partners.
 

Happy Volunteering!